This work could only be done after the document was. If found, the document needs to be in a different accessible format for reading. By using the builtin features within microsoft office, to include powerpoint, you can avoid many of the most common mistakes related to. Conformance to requirements for softwareauthoring tools requirement in the revised 508 standards. The answer is no youtube videos dont allow audio description tracks, for example, but dont be discouraged. Making pdfs accessible section 508 compliant beacon blog. In this document, we will demonstrate how to make a pdf section 508 compliant. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant. Indesign accessibility guidelines for pdf publication. Unfortunately,persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs. While remediating an existing pdf document includes several steps previously described, a pdf which has been created from a poorly or unformatted microsoft document requires various and often time. Creating accessible, section 508 compliant pdfs with adobe. Adobe acrobat reader dc windows section 508 voluntary product accessibility template.
Making files accessible the checklists are the official hhs accessibility checklists. Create and verify pdf accessibility, acrobat pro adobe support. Assistive software must be able to read elements on the screen to. I would like to post a trail map to a public web site for the public to down load into phones and gps units. Making multimedia section 508 compliant and accessible. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to. Using action wizard can help you toward not only achieving section 508 compliance in your pdfs but doing. Note that adobe has a builtin accessibility checker in the tools section. The use of portable document formats pdfs is popular for sharing information. How to test and remediate pdfs for accessibility using adobe acrobat dc.
This is often the most overwhelming part for someone who has been tasked to make a document accessible. How to create 508 compliant microsoft powerpoint presentations. Creating section 508 compliant electronic documents u. Guidance developed by the accessible electronic documents community of practice aed cop. Utilizing the tenants of creating a section 508 compliant document will help us to provide supporting information. Anytime you are preparing an electronic document that will be posted online or distributed via email. How to make an accessible document in microsoft word. Adobe acrobat reader dc windows section 508 voluntary. These checks should be performed on all pdfs no matter of what.
Your browser does not currently recognize any of the video formats available. Heres a few options for video players that are section 508 compliant. These tips can be applied to various document formats. Videos that meet the standards of section 508 and are accessible to the disabled are known as being 508compliant. How to create accessible portable document format pdf documents that conform to the revised 508 standards. Follow these steps to use adobe acrobat to create accessible pdfs, check the accessibility of an existing pdf, and fix accessibility issues in a pdf document. Adobe has a builtin accessibility checker, which is located under the tools section. Making a pdf accessible with acrobat pro dc youtube.
It is also used to freeze or lock content that should remain intact or in context with other information. Section 508 deals completely with providing equal access to information. In the past, creating accessible pdfs primarily required extensive work in acrobat during post production. Section 508 indicates that all types of electronic document formats need to be accessible by everyone including people with disabilities. Automated reports will help you identify what needs changed to help make your pdf documents accessible.
Open the pdf youd like to make accessible with acrobat pro dc. For each section that applies, determine if your product does or does not meet the specific criteria elements. How to make a pdf fillable 508 compliant form from a word document. Creating accessible, section 508 compliant pdfs with adobe acrobat pro dc. Unclear hyperlink text social security administration. A document is considered to be compliant with section 508 only if it. We want you to know that whoever remediated those documents did a fantastic job. Learn how to create accessible microsoft word documents that conform to the revised 508 standards. Section 508 pdf document accessibility test process. Create accessible video, audio and social media section 508. Making documents section 508 compliant centers for.
Use action wizard to automatically make pdfs 508 compliant. After you have prepared the document for accessibility in indesign, you are ready to export it file export to pdf using the adobe pdf interactive or adobe pdf print format options. For more information on accessibility please visit the ncrtm. How to test and remediate pdfs for accessibility using adobe acrobat dcthe. Using adobe indesign to create accessible pdf documents.
Document community of practice aed cop created this series of videos to. Our expert technicians ensure that your publications meet accessibility standards. Word wizards specializes in remediating and creating section 508 compliant documents and ict. Rehabilitation act to make their websites accessible by june 21, 2001. How to make your word 20 documents 508 compliant pdf how to make your excel 20 workbooks 508 compliant pdf. The problem is that when you convert a document to pdf, any backgrounds and fancy borders are going to be read as images and text boxes will probably not be. This section provides references and guidance toward accomplishing that goal. This video will tell you how to create accessible pdf files. Please view these video tutorials on creating 508compliant documents. The guides and tutorials listed here are intended to provide methods and instructions to guide you in making your content accessible and section 508 compliant.
Welcome to the webinar creating section 508 compliant electronic documents. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. How to create 508 compliant adobe pdf documents dau home. The focus of this webinar is on creating accessible ms word and portable document format pdf. Please view these video tutorials on creating 508 compliant documents. Which pdf type you choose depends upon whether or not your document contains interactive elements such as forms, buttons, audio, or video. How to make pdf section 508 compliant agile web development.
About section 508 compliant document conversion services. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a. While adobe captivate section 508 output is compliant for navigation, make sure that other elements are also compliant in your project. The make accessible action walks you through the steps required to make a pdf accessible. Georeferenced and 508 compliant pdf maps geonet, the. If no is the answer to any item, then the document is not 508 compliant. Section 508 compliance accessible document solutions.
How to make pdfs 508 compliant a portable document format pdf is a file format created by adobe to create standard consistency when a. The resources in this section were developed by the accessible electronic documents community of practice aed cop. If the current document isnt prepopulated select it, and then select microsoft word. To make the most accessible products, know what section 508 requirements apply to your media.